Monthly Archives: October 2014

How To Write A Problem Statement

A problem statement appears typically at the start of a proposal or report. It is a concise writing piece which gives details about the problem to the reader. To begin with, the writer should suggest offering a background perspective, so that the problem and its solution are simply comprehensible. While every realistic piece of writing should be succinct, what is even more important is its understandability. A problem statement begins by explaining how things should work. Prior to talking about the problem, a scenario wherein the problem does not exist must be considered. Things like what are all the problems, particular problems and how things would be in that scenario need to be clarified. This should be contained within three sentences.

The problem should be written in a manner that is lucid, direct and comprehensible. Briefly summing up the problem ( which the writer plans to solve ) and attending its core are very important. It places the most vital data close to the top of the problem statement and makes it noticeable. Everybody is short of resources and time while attempting to solve minor problems. Money is, most of the times, the end result in the business world. So, stressing the fiscal effect of his problem on the company he’s writing for, is natural. He makes particular assertions of how severe his problem is and backs-up his statements with proper facts and data. Penning down the technique which is going to be used in solving the problem is an important element of the problem statement.

Recalling the five ‘Ws’ that were taught in school is vital. The first two questions starting with ‘W’ include, ‘Who is affected by the problem ?’ and ‘What are the limits of the problem ?’ The rest three are ‘Where is the problem happening ?’, ‘When does the problem happen ?’ and ‘Why is it important to get rid of the problem ?’ Answering these make the problem statement appealing and balanced.